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Manage Candidates

Once candidates have joined your organization, you can view and manage them from the Candidates section.

Candidate list​

The candidate list defaults to showing Active candidates, sorted by last name. You can:

  • Filter by status — Active, Invited, or Released
  • Sort by name, date created, or date updated
  • Search by name or email

Candidate profile​

Click any candidate to open their profile. The profile shows:

  • Contact information (phone, location)
  • Links (LinkedIn, portfolio, etc.)
  • Professional summary
  • Work experience
  • Education
  • Skills
  • Awards and certifications

Propose changes​

Members with the Propose profile/resume changes permission can suggest edits to a candidate's profile. Proposed changes are submitted as a change request that the candidate must review and approve before they take effect.

If a draft change request already exists, you'll see a Continue Editing Draft button instead. If a change request is pending candidate approval, you'll see View Pending Changes.

Upload a resume​

Members with the Propose profile/resume changes permission can upload a resume (PDF, DOC, or DOCX, max 5MB) directly on the candidate's profile. The extracted data will automatically create a draft change request for review.

Release a candidate​

Members with the Release candidates permission can release a candidate from the organization via the Actions menu. Releasing a candidate creates an independent Applyology account for them and removes them from your organization. Released profiles are read-only.

View history​

The Actions menu also provides access to the full history of change requests for that candidate.

Pending change requests​

When a candidate has a change request awaiting their approval, it will be flagged in the candidate list and on their profile. The dashboard Overview also shows a count of all pending change requests across your organization.

Dashboard overview​

The organization dashboard gives you a high-level view of activity across your accessible candidates:

  • Total Candidates — number of active candidates you can access
  • Started Applications — applications currently in progress
  • Completed Applications — applications that have been submitted
  • Pending Changes — change requests awaiting candidate approval
  • Saved Jobs — jobs bookmarked by candidates
  • AI Enhancements — AI requests made on behalf of candidates

You can filter the overview by time period: last 7 days, 30 days, 90 days, 12 months, or all time.